AutoCount On the Go

Answer:

For AOTG, you may delete the User account for resigned staff and create a new user account for new staff.

Login to AOTG, go to Setting > Administration

Click on User.

Select the user id for resigned staff and click on .

Click on Delete.

Click on OK.

After removing the user id for resigned staff. Click on New.

Fill in detail & check the account book you wish to access, click on Save.

After creating new user, add access right to new staff email, click on Administration.

Click on Access Group.

Click on to assign access group to your new staff.

Navigate to the Users tab, check the checkbox of the email for new staff and click on Save.

Access group successfully assigned to new staff, your new staff can login now.

Answer:

Yes. You may set the access rights to hide some info for certain access group.

1. Click on the email address at the top right of the dashboard and click on Administration.

2. Click on Access Group.

3. Click on pen icon to edit.

4. Click on DASHBOARD.

5. Uncheck the info you wish to hide from your staff and click on Save.

6. Re-login into AOTG.

Info will be hidden from dashboard.

Answer:

1. Turn on the Bluetooth print and get Bluetooth Printer basic info.

2. To do pairing for printer and mobile phone, go to Bluetooth Setting of your phone, do paring > select Bluetooth > key in Bluetooth PIN > OK.

Note: Different brand of phone may have its own setting.

3. Printer successfully connected to phone.

4. Go to AOTG app >

5. Click on Setup.

6. Fill in Bluetooth mac address (refer to step 1) and click on SAVE.

7. Now, you may find back your bill > click on

8. Click on Export or Print.

9. Select report template and click on Print.

The bill will be downloaded into phone and printer will print out the bill automatically.

Note: Some devices may require to do pairing & fill in the pin every time.

Please make sure your report name is started with ‘AOTG_TEXT XXX’

AOTG_TEXT XXX format has been prefixed as Bluetooth printer will be triggered when you export out those reports.

Answer::

When the salesman creates a new transaction, HQ will be notified and proceed the delivery of stock soonest possible. The latest version of AOTG (0.1) will only notify the creation of Sales Order and Invoice.

To enjoy this new feature, User needs to login AutoCount Accounting and install AOTG version 0.1 .

1. Go to Tools > Plugin Manager;

2. Click on Install > select app > Open;

3. Click on Install,

4. Click on OK after the plugin installed successfully.

5. Click on X to exit from Plug-In Manager.

6. Go to General Maintenance > User Maintenance;

7. Click on Access Rights > AOTG Monitor > Setting; grant access rights to the desired user who wish to receive the notification message and then click on Apply.

8. Go to AOTG Monitor Plugin > Setting;

9. Click on Start Monitor;

10. When salesman creates a new transaction.

11. AutoCount Backend will be prompted a notification message.

Answer:

The debt to assets ratio indicates the proportion of a company’s assets that are being financed with debt, rather than equity. The ratio is used to determine the financial risk of a business.

A ratio greater than 1 shows that a considerable proportion of assets are being funded with debt, while a low ratio indicates that the bulk of asset funding is coming from equity.

A ratio greater than 1 also indicates that a company may be putting itself at risk of not being able to pay back its debts, which is a particular problem when the business is located in a highly cyclical industry where cash flows can suddenly decline.

To view the deb to asset ratio, login on to AOTG > Financial > Asset & Liabilities

System auto capture ratio by today’s date. Example: -0.073

You can refer Balance Sheet Statement for the figure taken to calculate Deb to Asset Ratio.

• to date filtering
• Assets = DR (Type: Assets) – CR (Type: Assets)
• Liabilities = CR (Type: Liabilities) – DR (Type: Liabilities)

Debt to Asset Ratio = Liabilities / Assets -1567.35 / 21607.47 = -0.073

Answer:

Net profit margin, or net margin, is equal to net income or profits divided by total revenue and represents how much profit each dollar of sales generates.

Net profit margin is the ratio of net profits or net income to revenues for a company, business segment or product. Most commonly, investors will refer to net profit margin as the “net margin” and describe it as “net income” divided by total sales instead of using the term “net profits.”

Gross profit margin is a profitability ratio that measures how much of every dollar of revenues is left over after paying cost of goods sold (COGS).

1) Net Profit Margin:

User need login onto AOTG > Financial > Profit

System will auto capture ratio by today. E.g. 0.997 (This Year) & 101.1 (Last Year)

You can refer P&L Statement

The formulae derive from:

• Net Profit = CR (Type: Gross Profit) – DR (Type: Gross Profit) + CR (Type: Net Profit) – DR (Type: Net Profit) [Sales(CR) – Sales Adjustment(DR) – Cost of Goods(DR) + Other Income(CR) – Expenses(DR)]
• Sales = CR (Type: Gross Profit) – DR (Type: Gross Profit, Account Type: SA) [Sales(CR) – Sales Adjustment(DR)]

Net Profit Margin = Net Profit / Sales

This Year = 17842.40 / (18318.83 – 418.80) = 0.997

Last Year = 1009.99 / (9.99 – 0.00) = 101.1

2) Gross Profit Margin:

Login onto AOTG > Financial > Profit

System will capture today ratio example: 0.967 (This Year) & 1 (Last Year)

You can refer P&L Statement

The formulae derive from:

• Gross Profit = CR (Type: Gross Profit) – DR (Type: Gross Profit) [Sales (CR) – Sales Adjustment (DR) – Cost of Goods (DR)]
• Sales = CR (Type: Gross Profit) – DR (Type: Gross Profit, Account Type: SA) [Sales (CR) – Sales Adjustment (DR)]

Gross Profit Margin = Gross Profit / Sales

This Year = 17301.72 / (18318.83 – 418.80) = 0.967

Last Year = 9.99/ (9.99-0.00) = 1

Answer :

The cash flow to sales ratio compares the operating cash flows of a company to its sales revenue. This ratio provides analysts and investors an indicator to the ability of a company to generate cash from its sales. In other words, it shows the ability of a company to turn its sales into cash.

To view the sales ratio, login on to Dashboard > Financial > Cash Flow,

System will auto capture Sales Ratio of the current date. Example: 0.202 (This Year) & 3.419 (Last Year)

You can refer to P&L Statement & Cash Flow Statement for the figure taken to calculate Operating Cash Flow Ratio.

P&L Statement

Cash Flow Statement

• Operating Cash Flow = Sum (Type: Operating Cash Flow)
• Sales = CR (Type: Sales) – DR (Type: Sales) [Sales(CR) – Sales Adjustment(DR)]
• Sales ratio = Operating Cash Flow/Sales

This Year = 3,592.19/ (18,240.83 – 418.80) = 0.202

Last Year = 1060.00 / (309.99 – 0.00) = 3.419